Run your field team like clockwork
Scheduling and invoicing, mobile app for engineers, and real-time project tracking. Map-based views keep everyone in sync, on site, and on time.
“The pipelines are really good. You can keep track of things and know where they're at.”
Running a team of field engineers across multiple installation sites demands more than a shared calendar. Payaca gives you a live, map-based view of your entire operation: who's where, what's next, and which projects need attention.
Engineers get everything they need on mobile, including offline access for sites with poor signal. Automatic timesheets and real-time progress tracking mean you spend less time chasing updates and more time delivering quality installations.
Materials get the same treatment. Named Stock Locations hold bulk-bought inventory across warehouses, vans, and branches, valued at weighted average cost, so a pallet of panels only lands on a job when you actually issue the stock. You always know what's on hand and what it's worth, with true job costing instead of noisy margins from whichever project happened to trigger the order.
What's included
Everything you need to run your field team like clockwork.
Map-Based Scheduling
See your entire team on a live map. Drag and drop to reassign projects, optimize routes, and reduce drive time.
Mobile App
Field teams get schedules, project specs, checklists, and photo capture. Works offline in basements and rural areas.
Real-Time Project Tracking
Track progress from first contact to completion. Know exactly where every project stands at any moment.
Automatic Timesheets
Engineers clock in/out from the app. Automatic time tracking for payroll and accurate project costing.
Stock Locations & Inventory
Hold bulk-bought materials across warehouses, vans, and branches. Buy stock into a location, see on-hand quantity and value at weighted average cost, and issue it to projects at real cost when it's used.
Frequently asked questions
- What is field service scheduling software?
- Field service scheduling software helps installation businesses assign, track, and optimise engineer schedules. Payaca's map-based scheduler shows your entire team's location and workload, letting you drag-and-drop to reassign projects and reduce drive time.
- Does Payaca have a mobile app for field teams?
- Yes. The Payaca mobile app gives engineers their schedules, project specifications, checklists, and photo capture. It works offline for basements and rural areas, then syncs automatically when back online.
- How does real-time project tracking work?
- Every project in Payaca moves through customisable pipeline stages — from lead to completion. You see exactly where each job stands, who's assigned, and what's outstanding at any moment.
- Can Payaca track engineer timesheets automatically?
- Yes. Engineers clock in and out from the mobile app with GPS verification. Payaca generates automatic timesheets for payroll and calculates accurate labour costs per project.
- How does map-based scheduling reduce costs?
- Seeing your entire team on a live map lets you assign the nearest available engineer to each job, reducing drive time and fuel costs. You can drag-and-drop to reassign jobs and optimise routes across your team.
- Can Payaca track stock and inventory across multiple locations?
- Yes. Named Stock Locations let you hold bulk-bought materials across warehouses, vans, and branches. Buy stock into a location through purchase orders, track on-hand quantity and value at weighted average cost, and issue stock to projects at its real cost when it's used - so a single bulk delivery no longer distorts one job's margin. It's native inventory in the same system that runs your pipeline and invoicing, without the spreadsheet alongside your CRM.
Ready to streamline your clean tech operations?
Join 500+ installers who've transformed their business with Payaca. We'll handle your workflow mapping, process optimisation, and data migration.